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<h3>Job Description</h3>
Position: Litigation Secretary 
Ranking: AmLaw100
Location: San Francisco
Onsite Logistics: Hybrid
Practice Areas:
Base Salary: $80,000 - $105,000 + OT and Bonus
 
Job Description:

Our client's San Francisco office is looking for a Litigation Legal Secretary. This candidate would be supporting a group of 5 attorneys in an award-winning Litigation department.
 
Responsibilities:
 
<ul>
<li>Assist attorneys with new business/matter intaking applications and conflict checks</li>
<li>Accurately enter attorney time into the timekeeping system to meet weekly deadlines</li>
<li>Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies.</li>
<li>Work closely with Accounting Department staff to prepare and manage client billings and receivables, preparing and submitting expense reports.</li>
<li>Proficiency with making and managing travel arrangements with the assistance of a travel agency to ensure all aspects of travel are completed accurately and communicated effectively (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts, and the like)</li>
<li>Respond to client inquiries via phone and email; arrange meetings and conferences; coordinate calendars; monitor incoming mail, faxes and e-mails; maintain and update client files and other tasks.</li>
</ul>
 
Qualifications &amp; Required Experience:
 
<ul>
<li>Minimum of five (5) years of experience working with multiple attorneys required</li>
<li>Minimum of five (5) years of experience supporting California-based litigation practice and working with CA courts required</li>
</ul>

Litigation Secretary

<h3>Job Description</h3>
Position: Legal Secretary
Law Firm: Top 20 Ranked Globally
Location: Los Angeles, CA
Onsite Schedule: Hybrid
Target Salary: $90,000 - $120,000 (DOE) with OT and Bonus as additional compensation
Job Description:
 
<ul>
<li>Coordinates and tracks numerous legal matters of all types.</li>
<li>Creates, edits, formats, and proofreads documents including agreements, contracts, plans, etc.</li>
<li>Prepares and finalizes legal documents for e-Filing and filing via PACER.</li>
<li>Communicates directly and on behalf of attorneys with third parties, including client representatives, other companies, and other institutions.</li>
<li>Creates, executes, and monitors systems to manage client workflow, tasks, and documentation.</li>
<li>Creates, edits, formats, and proofreads various documents, appropriately maintaining such documents within the firm’s file management system.</li>
<li>Organizes and coordinates conference calls and client meetings.</li>
<li>Prepares new client matter requests and coordinates approval, conflict search processes, and new matter letters.</li>
<li>Reviews and edits bills and related reports according to client billing arrangements and facilitates prompt responses to client billing inquiries.</li>
<li>Maintains a multitude of open client matters in Serengeti.</li>
<li>Maintains electronic and paper files following Firm and client service team guidelines.</li>
<li>Maintains and monitors attorney calendars.</li>
<li>Coordinates and/or books travel arrangements.</li>
<li>Prepares, tracks and maintains attorney expenses in Chrome River.</li>
</ul>

Legal Secretary, AmLaw50 (Hybrid)

<h3>Job Description</h3>
Position: Legal Secretary
Law Firm: Top 20 Ranked Globally
Location: Los Angeles, CA
Onsite Schedule: Hybrid
Target Salary: $90,000 - $100,000 (DOE) with OT and Bonus as additional compensation
Job Description:
 
<ul>
<li>Coordinates and tracks numerous legal matters of all types.</li>
<li>Creates, edits, formats, and proofreads documents including agreements, contracts, plans, etc.</li>
<li>Prepares and finalizes legal documents for e-Filing and filing via PACER.</li>
<li>Communicates directly and on behalf of attorneys with third parties, including client representatives, other companies, and other institutions.</li>
<li>Creates, executes, and monitors systems to manage client workflow, tasks, and documentation.</li>
<li>Creates, edits, formats, and proofreads various documents, appropriately maintaining such documents within the firm’s file management system.</li>
<li>Organizes and coordinates conference calls and client meetings.</li>
<li>Prepares new client matter requests and coordinates approval, conflict search processes, and new matter letters.</li>
<li>Reviews and edits bills and related reports according to client billing arrangements and facilitates prompt responses to client billing inquiries.</li>
<li>Maintains a multitude of open client matters in Serengeti.</li>
<li>Maintains electronic and paper files following Firm and client service team guidelines.</li>
<li>Maintains and monitors attorney calendars.</li>
<li>Coordinates and/or books travel arrangements.</li>
<li>Prepares, tracks and maintains attorney expenses in Chrome River.</li>
</ul>

<h3>Job Description</h3>
Firm Ranking: AmLaw100 Firm
Location: Miami, FL
Position: Legal Secretary, Real Estate
Support Model: 7 Attorneys to 1 Professional Assistant
Target Salary: $70,000 - $95,000
Work Week: 9:30am – 5pm (37.5 hour work week)
Onsite Logistics: Onsite 
Hiring Manager: Office Administrator
 
Responsibilities: 
 
Responsibilities
<ul>
<li>Draft and review real estate contracts, leases, and other legal documents.</li>
<li>Assist attorneys in preparing for closings, including gathering necessary documentation.</li>
<li>Manage calendars, schedule meetings, and coordinate travel arrangements.</li>
<li>Maintain client relationships and ensure high levels of client satisfaction.</li>
<li>Handle monthly client billing (paper and electronic billing). Review billing prebills for accuracy, completeness, and necessary timekeeper inquiries and narrative edits.</li>
<li>New Business Intake</li>
</ul>
 
Skills And Technology
 
<ul>
<li>Must have at least five years of law firm experience as a defense litigation legal assistant with Federal and State court experience.</li>
<li>Experience working with multiple attorneys is required.</li>
<li>Strong attention to detail, initiative, and follow-through required.</li>
<li>Effective oral and written communication skills, including the ability to clearly express thoughts to others and exchange information.</li>
<li>Working knowledge of Microsoft Office, including extensive knowledge of Outlook, Word, Excel, and experience working with law firm case management and billing software required.</li>
<li>Knowledge of iManage, SmartTime, and Aderant</li>
</ul>

Transactional Legal Assistant, CRE

<h3>Job Description</h3>
Firm Ranking: AmLaw100 Firm
Location: Dallas
Position: Legal Secretary
Support Model: 3 Attorneys to 1 Professional Assistant
Pay Rate: $75,000 - $95,000
Onsite Logistics: Hybrid
Hiring Manager: Office Administrator
Job Description:
 
<ul>
<li>Coordinates and tracks numerous legal matters of all types.</li>
<li>Creates, edits, formats, and proofreads documents including agreements, contracts, plans, etc.</li>
<li>Prepares and finalizes legal documents for e-Filing and filing via PACER.</li>
<li>Communicates directly and on behalf of attorneys with third parties, including client representatives, other companies, and other institutions.</li>
<li>Creates, executes, and monitors systems to manage client workflow, tasks, and documentation.</li>
<li>Creates, edits, formats, and proofreads various documents, appropriately maintaining such documents within the firm’s file management system.</li>
<li>Organizes and coordinates conference calls and client meetings.</li>
<li>Prepares new client matter requests and coordinates approval, conflict search processes, and new matter letters.</li>
<li>Reviews and edits bills and related reports according to client billing arrangements and facilitates prompt responses to client billing inquiries.</li>
<li>Maintains a multitude of open client matters in Serengeti.</li>
<li>Maintains electronic and paper files following Firm and client service team guidelines.</li>
<li>Maintains and monitors attorney calendars.</li>
<li>Coordinates and/or books travel arrangements.</li>
<li>Prepares, tracks and maintains attorney expenses in Chrome River.</li>
</ul>
 
Skills/Qualifications
 
<ul>
<li>2+ years of legal secretarial experience in a law firm environment.</li>
<li>Experience in labor and employment law is required.</li>
<li>College degree preferred; High School diploma or GED required.</li>
<li>Proficient in Microsoft Suite (Word, Excel, Outlook, Teams), Chrome River, InterAction, and Carpe Diem.</li>
<li>Proficient in web-based conference call/web-sharing applications.</li>
</ul>

Hybrid Legal Secretary, AmLaw100

<h3>Job Description</h3>
Firm Ranking: AmLaw100 Firm
Location: Fort Lauderdale, FL
Position: Legal Secretary, Litigation
Support Model: 7 Attorneys to 1 Professional Assistant
Target Salary: $70,000 - $95,000
Work Week: 8:30am – 5pm (37.5 hour work week)
Onsite Logistics: 1/2 days a week onsite
Hiring Manager: Office Administrator
 
Responsibilities: 
 
<ul>
<li>Creates, edits, formats and proofreads documents.</li>
<li>Prepares legal documents for e-Filing. State and Federal knowledge.</li>
<li>Drafts and has comprehensive knowledge of legal documents specific to Florida matrimonial matters.</li>
<li>Reviews proformas and edits bills according to client billing arrangement.</li>
<li>Maintains electronic and paper files following Firm guidelines.</li>
<li>Maintains and monitors attorney calendars.</li>
<li>Coordinates and/or books travel arrangements.</li>
<li>Prepares, tracks, and maintains attorney expenses in Chrome River.</li>
</ul>
 
Skills/Qualifications
 
<ul>
<li>Multiple years of legal secretarial or assistant experience, specifically in Florida matrimonial/family law and litigation.</li>
<li>Bachelors/Associates degree preferred; Notary Public is a plus.</li>
<li>Experience in filing documents electronically with the state and federal courts.</li>
<li>Knowledge of the Florida law litigation process.</li>
<li>Proficient in Microsoft Suite (Word, Excel, Outlook, Teams), Chrome River, InterAction, and Carpe Diem.</li>
</ul>

Litigation Legal Secretary, Big Law

<h3>Job Description</h3>
Job Description
Position Summary: The Litigation Support Clerk provides critical administrative and organizational support to attorneys and paralegals in the firm’s commercial litigation and medical malpractice defense practices. This position assists with the management of discovery, records, and case materials, ensuring accuracy, confidentiality, and efficiency throughout all phases of litigation.
Key Responsibilities:
<ul>
<li>Assist with the organization, indexing, and maintenance of litigation files, including pleadings, discovery, deposition transcripts, and medical records.</li>
<li>Track and follow up on outstanding medical record requests and authorizations.</li>
<li>Coordinate document productions, including Bates labeling, redactions, and privilege review support.</li>
<li>Manage document databases and electronic case files using the firm’s document management system.</li>
<li>Support trial preparation by organizing exhibits, witness lists, deposition materials, and trial notebooks.</li>
<li>Maintain confidentiality of sensitive client information and ensure compliance with firm and HIPAA privacy standards.</li>
</ul>
Qualifications:
<ul>
<li>High school diploma or equivalent required; associate’s or bachelor’s degree in legal studies or a related field preferred.</li>
<li>Prior law firm experience, especially in litigation or medical malpractice defense, strongly preferred.</li>
<li>Working knowledge of litigation procedures, discovery processes, and medical terminology is a plus.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and document management software.</li>
<li>Exceptional organizational skills, attention to detail, and ability to manage multiple deadlines.</li>
<li>Strong written and verbal communication skills.</li>
<li>Ability to work both independently and collaboratively within a team-oriented environment.</li>
</ul>
Work Environment:
<ul>
<li>Full-time, on-site position, Monday through Friday.</li>
<li>May require occasional overtime to meet case-related deadlines.</li>
<li>Reports to the Paralegals, or supervising attorney.</li>
</ul>
Company DescriptionLaw Firm in St. Charles, Missouri 
<h3>Company Description</h3>
Law Firm in St. Charles, Missouri

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