Job Description
Consilio's ELS Direct Hire division is seeking a litigation legal executive assistant on behalf of an AMLAW firm in Chicago. This position supports multiple litigation attorneys and proactively manages the day-to-day operations of the attorneys client base.
Hybrid- 3:2 after the first 90 days
- Completes and carries out major assignments and a broad variety of tasks in support of the partner's practice.
- Exercises judgment and delegates administrative tasks and document work as appropriate to other Legal Support Services team members
- Performs work that substantively and positively impacts the success of the partner's financial viability with client matters.
- Plans, coordinates, and ensures attorney Outlook calendars are maintained; identifies and resolves scheduling conflicts; coordinates complex travel itineraries.
- Works closely and proactively with attorneys to keep them well informed of upcoming commitments and responsibilities, preparing materials in advance, and following up appropriately.
- Successfully completes critical aspects of deliverables with a proactive, hands-on approach, including drafting letters or other correspondence, preparing reports, and other tasks that facilitate partner's ability to effectively build the practice.
- Handles extensive direct interaction with clients and outside business contacts.
- Prepares agendas, reports, and presentations; composes correspondence that is sometimes confidential.
- Develops and maintains professional relationships and ensures teams work together efficiently and effectively, providing clear direction and constructive feedback on projects and assignments.
- Coordinates department or practice group meetings. Takes lead in preparing logistics and engaging appropriate parties to ensure a successful meeting.
- Participates in practice group and client team meetings, as appropriate. Prepares meeting agendas, reviews meeting materials for accuracy and completeness and distributes to meeting attendees.
- Maintains paper and electronic filing systems, helping to ensure compliance with Information Governance policies and procedures.
- Oversees billing matters (prebilling tasks including all approval forms and collaboration correspondence, international billing, liaise with biller regarding questions/issues, liaise with collections team); monitors client budgets for reporting purposes.
- Performs a specific skill set within the litigation practice area, such as preparing legal documents, managing case files, scheduling court dates, and communicating with clients.
Minimum Education
- High School Diploma or GED
Preferred Education
- Bachelor’s Degree
Minimum Years of Experience
- 5 years of professional executive administrative experience supporting partners and/or executives.
- Litigation Practice Experience.