Job Description
Job Description
Robert Half is working with an established law firm in Sherman Oaks looking for a fantastic legal secretary to join its tenured team! This role is ideal for someone with a strong background in civil litigation who thrives in a collaborative and fast-paced environment. The position offers an opportunity to work closely with attorneys while handling key administrative and legal responsibilities.
Responsibilities:
• Provide direct support to a senior partner and two associates, managing a 3:1 desk setup.
• Format and prepare legal documents, including Tables of Authorities (TOA) and Tables of Contents (TOC).
• Handle state and federal court filings, ensuring accuracy and timeliness.
• Oversee legal calendaring using Microsoft Outlook to manage deadlines and appointments.
• Enter timesheets into Coyote Analytics for timekeeping and billing purposes.
• Assist with correspondence and communication, maintaining precise client relations.
• Cover reception duties during the lunch hour of the receptionist.
• Utilize Microsoft Office Suite and Google Drive for case management and organizational tasks.
• Ensure timely and efficient document handling and case updates.
• Collaborate with attorneys to maintain smooth operations and workflow.
• Minimum of 3 years of experience in civil litigation support.
• Proficiency in legal calendaring tools such as CompuLaw and Microsoft Outlook.
• Strong skills in e-Filing and document formatting for legal purposes.
• Ability to manage client relations with professionalism and discretion.
• Competence in handling Tables of Authorities (TOA) and Tables of Contents (TOC).
• Familiarity with legal billing systems such as Coyote Analytics.
• Excellent organizational skills and a proactive mindset to anticipate needs.
• Must demonstrate professionalism in appearance, communication, and conduct.