Senior Contracts Manager

Job Description

Job Description

Position Information:

BreakForth Solutions is seeking a proactive and experienced Senior Contracts Manager to plan and direct all aspects of our business contracts administration. The selected candidate will work closely with the executive team members, customers, vendors, subcontractors, and external/retained legal entities to establish and advance strategic business and overall direction of contractual functions and requirements. The Senior Contracts Manager will be an essential hands-on manager while advising, mentoring, and training the Contracts Administrator in day-to-day business contracts management. The selected candidate will be entrusted to serve as the primary custodian of relevant contractual policies, procedures, contractual documents, and private company information, to include government and vendor contracts, acquisition strategies, and documentation.

As the primary point of contact (POC) on behalf of a company, the Senior Contracts Manager will oversee and execute contracts administration from pre-award, award through contracts close-out; make recommendations on contracts and proposal strategy, and facilitate appropriate responses on behalf of the Company. Other essential experience includes GSA Schedules Administration, Service Contract Act knowledge, and Administration. To ensure success, the Senior Contracts Manager must have a sound knowledge and understanding of applicable contracts laws and regulations, including but not limited to the Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulations (DFAR), Small Business Administration policies (8a, WOSB, SDB), industry best practices, and the ability to make prudent contractual decisions, train and develop personnel, along with accomplishing the following essential duties and responsibilities:    

Essential Functions

• Support all executive staff members in understanding various contractual matters such as new and existing contractual laws, contract requirements, risks, and deliverables requirements.
• Responsible as the Senior Contracts Manager for making recommendations on contracts strategy; executing contracts administration from pre-award through contracts close-out, and facilitating appropriate legal and contractual responses on behalf of the Company.
• Champion efficiency ideas, cost reduction measures, and the implementation of changes as they pertain to areas of responsibility.
• Support any potential corporate venture and acquisition target efforts, including due diligence and acquisition integration (M&A), through change Management, continuous process improvements, tools, and process integration.
• Serve as the primary POC on behalf of the company to the Government, Prime Contractors, Subcontractors, and vendors for all contractual matters.
• Drafts, negotiate, execute, and or modify contractual templates or initial Contracts Agreements (NDAs, CTAs, TAs, Subcontracts, Purchase Orders, Modifications, Consulting Agreements, employment, and vendor agreements).
• Develop, implement, and enforce standardized operating processes and procedures for the efficient delivery and evaluation of contractual requirements.
• Analyze solicitation contract clauses, terms, and conditions, and ensure compliance.
• Create, review, edit, track, and manage modifications, call/task order modifications, and associated funding and documents for all corporate contracts.
• Ensure contract/subcontract compliance with government regulations (FAR, DFAR, supplements), corporate policies, and best practices; demonstrate significant understanding and experience with various contract types, including FFP; Cost/CPFF/IF; T LH.
• Evaluate and manage existing contracts to ensure the Company meets all requirements and responds to all Contracts Deliverable Requirements List (CDRLs) documents and requirements.
• Manage negotiations of claims, manage contractual changes, resolve disputes, and facilitate conflict resolution with the Government, Prime Contractors, Subcontractors, and third parties.
• Review reports, awards, and modifications for existing contracts to ensure alignment with previous awards and/or modifications.
• Oversee SAM.gov entry and compliance, SBA Certify 8(a), and WOSB compliance entry and responses.
• Assist in the identification, development, and implementation of new contract policies and processes to support contracts administration and ISO 9001-2015 initiatives and requirements.
• Support the management, review, maintenance, and reporting for GSA Contracts and GSA MAS contract consolidation of the Company’s multiple award schedule contracts; GWAC administration and compliance; Best In Class Vehicles (BIC).
• Advise and participate in the review and submission of corporate proposals; lead the writing of contracts volume; support cost submission compliance, reviews, and award responses/acceptance. Participate in proposal kick-offs and subcontractor team meetings.
• Be able to work with our Unanet Purchasing/Contracts software to generate Company purchase orders and other subcontract documents.
• Upload all Company contractual documents, documentation, and artifacts to our Corporate Microsoft Teams and/or Unanet contracts portal.
• Formulate training and curricula related to contracts and program management to maintain efficient team structure and performance through sound processes and tools that meet future needs.
• Establishes and communicates strategies to ensure high-value contractual terms and conditions, defines methodologies, tasks, and activities, and describes roles and responsibilities for performing tasks to personnel. Communicates broadly to help ensure overall coordination for cross-functional teams.
• Prepare and contribute to internal weekly and monthly reports and information for review.
• Work with other corporate stakeholders and employees as a team player and advocate.
• Support and/or facilitate other corporate strategic and contractual initiatives as required.

Education/Skills/Experience Requirements:

• Minimum Bachelor’s degree, Business Administration, Contracts Administration, or a related legal degree
• Minimum 8 years’ substantial contracts and subcontracts administration experience.
• Experience with contract administration under a Joint Venture (JV) legal entity.
• Experience working in a fast-paced environment supporting corporate strategy; mitigating corporate risk.
• Proficient contractual experience in a wide range of contract matters, team member relations, and business practices.
• Sound knowledge of the FAR, government statutes, rules, and regulations pertaining to business and government contracts.
• Strong negotiation and professional response skills.
• Must possess excellent written and verbal communication skills.
• Must possess a positive attitude, be hands-on, and be a collaborative team member.
• Must be willing to work in an “all hands-on deck” environment.

Desired Knowledge/Skills 

• Certified Professional Contracts Manager (CPCM)
• Certified Federal Contract Manager (CFCM)
• Certified Schedules Contracts Manager (CSCM)
• M&A knowledge a plus

BreakForth Solutions Incorporated is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), national origin, disability status, genetics, protected veteran status, or any other basis covered by applicable law.