Cross-Functional Administrative Project Coordinator

Job Description

Job DescriptionReady to Orchestrate People, Projects, and Priorities?

In Grand Rapids, MI, we’re looking for a Cross-Functional Administrative Project Coordinator who loves fast-paced work, keeps teams aligned, and ensures administrative operations are seamless from day to day.

What You'll Do

• Manage calendars and schedule meetings to keep priorities clear and on time.
• Coordinate communications between departments and support project execution.
• Assemble and organize documents, reports, and presentations with accuracy.
• Assist with onboarding new employees and maintain personnel documentation.
• Respond to calls, emails, and messages with professionalism and courtesy.
• Oversee office supply inventories and place orders when needed.
• Pitch in on additional administrative tasks and projects as assigned.

About You

• High school diploma or equivalent; associate or bachelor’s degree preferred.
• Track record in administrative support or a similar role.
• Experience using SAP (ERP Software).
• Organized, detail-focused, and skilled at prioritizing.
• Excellent written and verbal communication.
• Fluent with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Comfortable working independently and within a team.
• Proactive problem-solver who anticipates needs.

Core Proficiencies

• Human Resources
• Recruiting
• Scheduling Experience

If you enjoy being the go-to person who keeps everything on track, we’d love to connect.