Maintenance and Facilities Manager

Job Description

Job DescriptionDescription:

SUMMARY

The Maintenance & Facilities Manager oversees all day-to-day maintenance and facilities operations across Hog Island Oyster Company locations. This role ensures that facilities, equipment, and infrastructure operate safely, efficiently, and in alignment with company standards. Responsibilities include leading the maintenance team, overseeing preventive and corrective programs, managing projects, and ensuring compliance with environmental, health, and safety regulations. The Manager serves as a project manager for small initiatives and a working foreman for larger capital or infrastructure projects, translating organizational goals into action through structured procedures and consistent department workflows.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Lead and coordinate all maintenance, facilities, and infrastructure operations across HIOC locations.
• Oversee preventive and corrective maintenance programs to reduce downtime and enhance asset reliability.
• Standardize maintenance processes across sites, including PM schedules, compliance procedures, SOPs, and CMMS utilization (MaintainX).
• Manage daily work assignments for technicians and the Planner, ensuring strong communication across departments.
• Develop cross-training programs to build skill redundancy across critical equipment and systems.
• Serve as project manager for small projects and as a hands-on working foreman for major repairs or capital improvements.
• Maintain documentation, reporting, and maintenance procedures within MaintainX.
• Partner with Q/A and Compliance to ensure adherence to wastewater, septic, drinking water, hazmat, public health, vehicle, and equipment requirements.
• Manage outsourced maintenance needs (e.g., electrical, HVAC, refrigeration) and maintain preferred vendor lists.
• Oversee vendor and contractor performance, ensuring safety, quality, and cost controls.
• Review maintenance data, cost reports, and work order metrics to support operational decision-making.
• Participate in short-term strategic planning to align maintenance priorities with company goals.
• Maintain critical spare parts inventory and oversee procurement needs with the Planner.
• Build effective relationships with restaurant, farm, and production leaders to support site-level operations.
• Provide hands-on leadership, mentorship, and technical guidance to the maintenance team.
• Ensure all work is completed safely and in compliance with environmental, health, and regulatory standards.
• Support scheduling, resource allocation, and workload planning for all locations.
• Provide oversight and periodic onsite support to Humboldt operations.
• Collaborate with the Planner to track maintenance expenses, contractor costs, and asset reliability metrics.
• Foster accountability, ownership, and continuous improvement within the maintenance department.

Requirements:

QUALIFICATIONS

Required:

• 5+ years of experience in maintenance, facilities, or related industrial/technical fields.
• 3+ years of leadership or supervisory experience in a multi-site or complex operations environment.
• Strong knowledge of preventive maintenance programs, CMMS systems, and equipment reliability standards.
• Working understanding of electrical, mechanical, plumbing, HVAC, refrigeration, and general building systems.
• Experience with contractor/vendor management, bid review, and project oversight.
• Ability to read and interpret technical manuals, schematics, and equipment documentation.
• Strong organizational, communication, and team leadership skills.
• Valid driver’s license and clean driving record; ability to travel regularly between sites.

Preferred:

• Experience in aquaculture, agriculture, food production, food service, or marine environments.
• MaintainX or similar CMMS experience.
• Knowledge of relevant compliance areas (wastewater, drinking water, hazmat, CARB, OSHA).
• Basic project management training or certification.

PHYSICAL DEMANDS

• Ability to stand, walk, bend, kneel, climb, and lift up to 50 lbs.
• Comfortable working in environments that may include wet, cold, windy, or variable outdoor conditions.
• Ability to work around heavy equipment, tools, mechanical systems, and vehicles safely.
• Capacity to perform hands-on tasks, including equipment inspection, light repairs, or emergency response work.
• Extended periods of computer and administrative work as needed.

WORK ENVIRONMENT

• Work performed across multiple HIOC locations including farms, restaurants, warehouse/production areas, and outdoor marine environments.
• Exposure to noise, machinery, moving equipment, cold storage areas, and wet surfaces.
• Regular travel required between Marshall, Petaluma, Humboldt, and other operational sites.
• May involve occasional evening or weekend work to support urgent maintenance needs or capital project schedules.