Experienced Legal Assistant

Job Description

Job Description

Feinstein & Naishtut, LLP is a dynamic boutique litigation based law firm committed to providing exceptional legal services to our clients. We are seeking a highly motivated and experienced Legal Assistant to us. The ideal candidate will possess a strong work ethic, excellent organizational skills, and a comprehensive understanding of legal procedures and terminology. Experience in Matrimonial/Family Law, Estates and Real Estate preferred.

Responsibilities:

• Case Management Support: Assist attorneys with all phases of litigation and transactional matters, including opening new files, maintaining accurate client records, and managing case calendars and deadlines.

• Document Preparation: Draft, review, and finalize a variety of legal documents, including pleadings, motions, briefs, agreements, correspondence, and discovery requests/responses, ensuring accuracy, proper formatting, and adherence to court rules and firm standards.

• Filing and Service: Prepare and e-file documents with various courts (state and federal), administrative agencies, and other entities. Coordinate service of process as needed.

• Client Communication: Serve as a primary point of contact for clients, answering inquiries, providing updates, and scheduling meetings in a professional and courteous manner.

• Discovery Assistance: Organize and manage discovery documents, including Bates-stamping, indexing, and preparing privilege logs. Assist with deposition preparation and trial exhibits.

• Administrative Support: Manage attorney schedules, process invoices and expense reports, and maintain an organized and efficient office environment.

• Timeslips Management: Maintain and update time and billing management software and other firm databases with accurate and timely information.

• Compliance: Ensure all work adheres to ethical guidelines, court rules, and firm policies.

Qualifications:

• Minimum of [3-5+] years of experience as a Legal Assistant in a New York State litigation based law firm setting.

• Proficiency in Microsoft Office Suite (Word and Outlook, are essential).

• Experience with New York State e-filing systems.

• Familiarity with time and billing software (e.g., Timeslips) is a plus.

• Excellent written and verbal communication skills, with a strong command of grammar, spelling, and punctuation.

• Superior organizational skills and attention to detail, with the ability to manage multiple priorities and meet tight deadlines.

• Ability to work independently and as part of a team in a fast-paced environment.

• Strong interpersonal skills and a professional demeanor.

• High degree of discretion and ability to maintain strict confidentiality.

Feinstein & Naishtut, LLP is an Equal Opportunity Employer.