Job Description
POSITION SUMMARY
The Project Assistant supports the Project Management and Field Leadership team for their region by coordinating administrative and accounting related tasks such as support with billing, aging, P-card reporting, and general project coordination. This position plays a key role in billing, payroll time collection, P-Card administration, and coordinating with subcontractors and suppliers to ensure timely material deliveries and project documentation accuracy.
POSITION FUNCTIONS
- Prepare and submit accurate and timely customer invoices.
- Maintain billing logs and ensure supporting documentation is complete.
- Code expenses to appropriate jobs, cost codes, or departments based on company p-card guidelines.
- Update and maintain the aging reports and provide to Project Management.
- Maintain detailed records related to financial records for audits and internal reporting.
- Monitor compliance with company purchasing and expense policies and alert management of any issues found.
- Collect and review weekly timesheets from field personnel for accuracy and completeness.
- Assist with the ordering and renewals of certain supplies and needs such as poles, restrooms, and dumpsters, communicating with suppliers and subcontractors as needed.
- Assist with project bids, setups, and changes as needed as well as supporting project closeout activities.
- Track and update ongoing reports such as Crew Data Reports and Safety Call Attendance as well as providing other reporting as needed.
- Provide general administrative support.
- Other duties as assigned.
EDUCATION AND EXPERIENCE REQUIREMENTS
- High School diploma or equivalent experience.
- Two plus years of experience in construction administration or project support.
KNOWLEDGE, SKILLS, AND ABILITIES
- Working knowledge of construction billing, payroll time collection, and project documentation.
- Excellent attention to detail.
- Strong organizational skills and attention to detail.
- Strong written and verbal communication skills.
- Excellent interpersonal and customer service skills.
- Ability to manage multiple priorities with excellent time management with proven ability to meet deadlines.
- Ability to deal with a diverse group of all levels of management both internally and externally
- Ability to maintain confidentiality.
- Strong communication and interpersonal skills, with the ability to collaborate and build relationships with internal and external stakeholders.
- Ability to adapt to changing priorities and work well under pressure in a fast-paced environment.
- Proficiency in Microsoft Office Suite, specifically Excel, and other relevant tools.
WORKING ENVIRONMENT/PHYSICAL REQUIREMENT: This position will work in-person in a normal office setting.
NOTE: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, working conditions, physical demands, and activities may change or new ones many be assigned at any time with or without notice.
Service Electric Company provides Equal Employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.