Job Description
This position is a Direct Hire opportunity with the Client.
Must have some experience in Commercial Property
Property Administrator to join a leading Company located in the Dallas, TX surrounding area.
Job Responsibilities:
- Responsible for providing administrative support for the Property Manager and property management team.
- Responsibilities include general administrative duties, providing support to the building operations team, tenant relations, and maintaining a high level of customer service.
- Answers all incoming calls, takes messages, answers general questions, and directs calls to the appropriate person.
- Provides customer service to visiting clients, vendors, and visitors.
- Receives, sorts, and distributes the daily mail. Coordinates the outbound mail services.
- Builds and maintains tenant relations by communicating with tenants regularly to preserve the highest level of tenant satisfaction.
- Maintains filing systems, scans documents, and archives files.
- Maintains records of work order requests and codes invoices for approval.
- Orders and maintains an inventory of all office supplies.
- Prepares documents, correspondence, purchase orders, agreements, contracts, reports, and presentations.
- Updates various project status reports and assembles various reports documents and routes to appropriate groups.
- Requests documents, approvals, signatures, and other time-sensitive documents and other groups and follow up on receipts.
- Tracks tenant and vendor insurance to ensure compliance.
- Other duties and projects are assigned.
Basic Hiring Criteria:
- High school diploma or equivalent, or a Bachelor's degree.
- A minimum of 2 years of receptionist or office support experience, with demonstrated ability to work independently on projects.
- Prior knowledge and understanding of leases are strongly preferred.
- Working knowledge of office equipment, printers, scanners, and multiple-line phone systems.
- Proficient in Microsoft Office such as Word, Excel, Outlook, etc.
- Must have strong verbal and written communication skills.
- Must have excellent customer service skills and a positive attitude.
- Ability to demonstrate professional appearance and demeanor at all times.
- Ability to take direction from a supervisor.
- Must be self-motivated, able to set goals, maintain schedules, and complete tasks.