Job Description
Job DescriptionFacilities CoordinatorAlternate/Related Job Titles:
- Facilities Operations Coordinator
- Workplace Services Coordinator
- Facilities & Vendor Support Specialist
Location: Jacksonville, FL
On-site Flexibility: On-siteContract Details:
- Position Type: Contract
- Contract Duration: 12 months
- Start: As Soon As Possible
- Pay Rate: $16–19/hr
Job Summary:The Facilities Coordinator supports daily operations across a large industrial campus by providing administrative, financial, vendor, and workflow coordination. This role ensures timely service delivery, accurate reporting, and effective communication between site teams, vendors, and internal leadership. The coordinator will work onsite in an industrial, production-style environment and plays a key part in maintaining efficient and compliant facility operations.Key Responsibilities:Client & Operational Support
- Serve as the first point of contact for client inquiries, ensuring timely and courteous communication.
- Support account governance through financial reporting, WIP management, data analysis, and budget tracking.
- Monitor Helpdesk activity, log service requests, and coordinate resolution with internal teams and vendors.
- Prepare internal and client-facing reports; attend meetings and document minutes.
Financial Administration
- Manage customer billing and invoicing with a strong focus on accuracy and margin integrity.
- Maintain compliance with company and client financial policies, including purchase orders and cost controls.
Vendor & CMMS Coordination
- Coordinate vendor onboarding and maintain subcontractor documentation for both planned and reactive work.
- Maintain and update CMMS and web quote systems, ensuring data accuracy and job status updates.
HSE, Quality & Compliance
- Ensure compliance with Health, Safety & Environmental (HSE) standards and maintain QHSE documentation.
- Conduct quality assurance activities, audits, and improvement initiatives.
- Manage contracts including negotiation, obligations tracking, and compliance.
Process Improvement
- Support monthly business reviews and contract performance reporting.
- Recommend and implement process improvements and cost-saving initiatives.
Required Experience:
- 3–4 years of administrative, financial, or contract support experience.
- Experience with invoicing, purchase orders, financial tracking, or similar processes.
- Experience coordinating within production or facilities environments.
Nice-to-Have Experience:
- Associate degree in Accounting, Finance, or related field.
- Experience with CMMS systems or workflow management platforms.
- Experience supporting industrial, manufacturing, or production facilities.
Required Skills:
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Strong organizational skills and attention to detail
- Financial process knowledge (invoicing, POs, cost tracking)
Preferred Skills:
- Problem-solving and analytical skills
- Excellent written and verbal communication
- Ability to manage multiple priorities in a fast-paced environment
Additional Skills:
- Advanced math skills (percentages, markups, discounts)
- Ability to work directly with cross-functional teams
- Vendor coordination and documentation
- Contract management and quality audit support
Work Environment Notes:
- Industrial production setting (not a corporate office)
- 92-acre campus
- Work directly with onsite manager
- Team of four
- Interview process: 30-minute Teams call + onsite interview
- Potential for FTE conversion
Benefits:
- Medical, Vision, and Dental Insurance Plans
- 401k Retirement Fund
About the Client:A leading provider of commercial real estate and facility management solutions supporting large-scale industrial environments. The client focuses on operational excellence, data-driven decision-making, and high-quality facility services. About GTT:GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. As a Native American-owned, economically disadvantaged corporation, we highly value diverse and inclusive workplaces. Our clients are Fortune 500 banking, insurance, financial services, and technology companies, along with some of the nation's largest life sciences, biotech, utility, and retail companies across the US and Canada. We look forward to helping you land your next great career opportunity!Job Number:25-28444 #gttic #gttjobsCompany DescriptionGlobal Technical Talent is a subsidiary of Chenega Corporation (www.Chenega.com) with over 1.3 billion US$ in revenue and 5800 US employees. We provide Total Talent Solutions, Global staffing, SOW, RPO, Direct Sourcing, and Global Payroll with physical offices in US, Canada, and India. GTT Digital headquartered in Toronto specializes in providing high-tech digital and banking talent to some of the nation’s largest financial institutions. As a leader in the staffing industry for over 22 years, we have become one of the largest staffing firms in the New England region, working with Fortune 500 clients and cutting-edge, technology-driven recruiting infrastructure.
We are a Native American-owned, economically disadvantaged corporation that highly values diverse and inclusive workplaces. Our clients and partners are among the most successful and innovative organizations in the world. Our top clients are Fortune 500 banking, insurance, and financial services firms, some of the nation’s largest life sciences, biotech, utility, and retail companies, and prestigious educational institutions in the Ivy League tier.
There is always a new opportunity for success when you look through all of the open job opportunities on our website’s career page. Just click on this link: https://bit.ly/gttcareers
Awards
SIA’s Fastest Growing Staffing Firm: 2023 and 2015
SIA’s Best Staffing Firm to Work for: 2019 -2023
Inc 5000 Fastest Growing Private Company: 2023, 2022, 2016, 2015
Randstad Preferred Supplier: 2020 - 2023
TechServe Alliance Excellence Award. 2019
NH Business Magazines Fast 5 fastest growing companies
Ernst & Young Entrepreneur of the Year Finalist: 2015
Company Description
Global Technical Talent is a subsidiary of Chenega Corporation (www.Chenega.com) with over 1.3 billion US$ in revenue and 5800 US employees. We provide Total Talent Solutions, Global staffing, SOW, RPO, Direct Sourcing, and Global Payroll with physical offices in US, Canada, and India. GTT Digital headquartered in Toronto specializes in providing high-tech digital and banking talent to some of the nation’s largest financial institutions. As a leader in the staffing industry for over 22 years, we have become one of the largest staffing firms in the New England region, working with Fortune 500 clients and cutting-edge, technology-driven recruiting infrastructure.\r\n\r\nWe are a Native American-owned, economically disadvantaged corporation that highly values diverse and inclusive workplaces. Our clients and partners are among the most successful and innovative organizations in the world. Our top clients are Fortune 500 banking, insurance, and financial services firms, some of the nation’s largest life sciences, biotech, utility, and retail companies, and prestigious educational institutions in the Ivy League tier.\r\n \r\nThere is always a new opportunity for success when you look through all of the open job opportunities on our website’s career page. Just click on this link: https://bit.ly/gttcareers \r\n \r\nAwards\r\n\r\nSIA’s Fastest Growing Staffing Firm: 2023 and 2015\r\nSIA’s Best Staffing Firm to Work for: 2019 -2023\r\nInc 5000 Fastest Growing Private Company: 2023, 2022, 2016, 2015\r\nRandstad Preferred Supplier: 2020 - 2023\r\nTechServe Alliance Excellence Award. 2019\r\nNH Business Magazines Fast 5 fastest growing companies\r\nErnst & Young Entrepreneur of the Year Finalist: 2015