Job Description
Job Description
Schedule 7am-5:30pm Monday- Thursday
We are seeking a Contracts Administrator with direct experience in aerospace or government contracting. This role manages the full lifecycle of bids, quotations, and customer contracts from RFQ review to final documentation. The ideal candidate will have a strong understanding of FAR/DFARS clauses, flowdown requirements, and contract compliance. You’ll work closely with internal teams to ensure timely, accurate responses and contract execution.
Customer Service
· Respond to Customer inquiries in timely manner
· Communicate and resolve RFQ and Order issues with internal Team members and the Customer
· Calculate and monitor lead times and schedules using Team inputs
· Compose emails, letters and submittal packages
· Work with confidential information
Bids and Quotations
· Receive, review and understand requirements in RFQ packages
· Review product history. Products range from complex to simple assemblies, to small and spare parts.
· Communicate Requirements to Bid Team
· Enter bid requirements into online bid tracking program and monitor Team progress
· Compile pricing utilizing Excel spreadsheets and Team inputs
· Compare pricing to product history and present with pricing, and supporting documents to Contracts Manager for approval
Contract/Customer Orders
· Review to understand requirements, and acknowledge Customer Orders and Contracts, including terms and conditions and other associated documents
· Identify Customer flowdown requirements
· Issue sales orders communicating Contract or Order requirements to Team
· Monitor Order / Contract progress and identify / request changes, extensions or renewal as needed
Record Keeping / Filing / File Set up
· Assign bid and job numbers, create and manage and maintain electronic and hard copy files
· Document approved and/or accepted packages and back up in electronic and hard copy files, and log select details in electronic product record logs
· Document task instructions as provided and examples for your future use
Experience / Skills / Abilities
· 2 years of experience in prime or subcontract administration related role
· Proficiency in business English: spelling, composition, grammar, punctuation
· General understanding of typical Aerospace, Government and Commercial contracts and associated requirements
· Experience with FAR / DFAR contract clauses preferred
· Accuracy / ability to check your own work required
· Strong analytical and problem-solving skills and the ability to multitask and perform duties with minimal supervision
· Strong skills in Microsoft Word, Excel, Outlook and Adobe Acrobat required
· Skills in Microsoft PowerPoint and Teams a plus
· Experience with simple MRP systems preferred
· Ability to read drawings a plus
· Typing speed 50 wpm
· Accounting, manufacturing, or construction estimating experience a plus