Job Description
Job Description
Job Title: Housing Recertification Specialist
Reports To: Property Manager / Compliance Manager
Position Summary:
The Housing Recertification Specialist is responsible for ensuring compliance with federal, state, and local housing program regulations through the timely and accurate completion of annual, interim, and initial tenant recertifications. This role supports residents in maintaining housing assistance eligibility while upholding program integrity and organizational standards.
Key Responsibilities:
- Conduct annual, interim, and initial income certifications in compliance with HUD, MaineHousing, and other regulatory requirements.
- Collect, verify, and document resident income, assets, and household information following established procedures.
- Maintain accurate resident files and update data in property management software (e.g., Boston Post or Yardi).
- Generate and distribute all required notices to residents regarding recertifications, rent adjustments, and lease renewals.
- Communicate with residents to explain program requirements, provide guidance on completing forms, and ensure timely submission of documentation.
- Monitor and track recertification deadlines to avoid non-compliance or subsidy interruptions.
- Collaborate with Property Management, Compliance, and Accounting teams to ensure accurate rent calculations and subsidy reporting.
- Respond to resident inquiries related to rent, subsidy, and program requirements in a professional and supportive manner.
- Assist with EIV (Enterprise Income Verification) reviews, resolving discrepancies, and documenting outcomes.
- Stay up to date on HUD regulations, LIHTC compliance, and other applicable housing program policies.
- Support Property Managers with move-in and move-out paperwork in regards to rents and compliance.
- Perform additional administrative and compliance-related duties as assigned.
Qualifications:
- High school diploma or equivalent required; Associate’s or Bachelor’s degree in Business, Human Services, or related field preferred.
- Minimum of 1–2 years of experience in affordable housing, property management, or compliance strongly preferred.
- Knowledge of HUD, LIHTC, and other affordable housing program requirements a plus.
- Proficiency in property management software (Boston Post, Yardi, or similar) and Microsoft Office Suite.
- Strong organizational skills with attention to detail and ability to meet strict deadlines.
- Excellent communication and customer service skills, with the ability to work effectively with diverse populations.
- Ability to handle confidential information with discretion.
Training Expectations:
- MANDT Training
- Certified Occupancy Specialist (COS)
Work Environment:
This position is primarily office-based with regular interaction with residents and staff. Frequent travel to property sites is required along with a valid driver's license.
Monday - Friday 8 am - 4 pm