Job Description
Job Description
About the Role:
The Scheduling Coordinator plays a crucial role in ensuring the efficient operation of our organization by managing and optimizing schedules for various departments. This position is responsible for coordinating appointments, meetings, and events, ensuring that all stakeholders are informed and prepared. The ideal candidate will utilize scheduling software and tools to streamline processes and enhance communication across teams. By effectively managing time and resources, the Scheduling Coordinator will contribute to increased productivity and improved workflow. Ultimately, this role is vital in supporting the overall mission of the organization by facilitating seamless operations and collaboration.
Minimum Qualifications:
- High school diploma or equivalent; associate's or bachelor's degree preferred.
- Proven experience in a scheduling or administrative role, demonstrating strong organizational skills.
- Bilingual
Preferred Qualifications:
- Experience with EMR scheduling applications.
- Familiarity with basic insurance principles.
Responsibilities:
- Manage and maintain the scheduling for multiple departments, ensuring all appointments and meetings are accurately recorded.
- Communicate with team members and external partners to confirm availability and coordinate schedules effectively.
- Utilize scheduling software to optimize appointment times and minimize conflicts, adjusting as necessary based on changing priorities.
- Monitor and evaluate scheduling processes, providing recommendations for improvements to enhance efficiency and effectiveness.
- Directing patients and visitors.
- Completing insurance verifications and/or authorizations
- Telephone duties
Skills:
The required skills for this position include strong organizational abilities, which are essential for managing multiple schedules and prioritizing tasks effectively. Excellent communication and customer service skills are necessary to liaise with various stakeholders and ensure everyone is on the same page regarding appointments and meetings. Attention to detail is critical, as the Scheduling Coordinator must accurately record and adjust schedules to avoid conflicts. Proficiency in scheduling software will be utilized daily to streamline processes and enhance productivity. Preferred skills, such as familiarity with project management, will aid in understanding the broader context of scheduling within the organization, allowing for more strategic planning.